for climbing guide services
Your capacity is a ratio, not a seat count.
One guide to one or two clients is a safety constraint, and it decides your whole calendar. Booking, certifications, courses, and permits built around that.
the difference
Software that counts seats will oversell your guides
A generic booking tool sees a day with capacity for eight. You see four guides at one to two, and one of them is on a multi-day course that started yesterday, and the alpine objective needs one to one.
Get that wrong and it is not an inconvenience — it is a guide alone with too many clients on terrain that does not forgive it. The calendar has to understand ratios.
- Capacity is a ratio, so one booking can consume a whole guide for a day
- Every guide carries certifications with expiry dates, and the liability is real
- A course is one booking across five days with a fixed cohort, not five bookings
- The objective is chosen on the morning, from conditions, after the booking is sold
what we run
From the enquiry to the summit register
Ratios as capacity
One to one, one to two, one to three by objective. The calendar knows a booking consumes a guide at a ratio rather than a slot, so the day cannot be oversold.
Certifications that expire
Guide certifications and medical tickets tracked with expiry dates against every guide, so a lapsed card surfaces in the shoulder season rather than during an inspection.
Courses and cohorts
Multi-day courses with a fixed roster, progression across days, and a headcount that counts down as people book.
Permits and use reporting
Park and forest permits tracked with the trips, so the annual report is a download rather than a week of reconstruction.
Objectives that change
Conditions move the plan. Change the objective and the guide, the client, and the meeting details move with it, in one action.
Waivers and experience
Waivers signed before arrival and prior experience collected with them, so the guide knows what they are walking up to.
courses are most of the revenue
A five-day course is one booking, not five
Fixed cohort, fixed dates, progression across the week, and a guide committed for all of it. It behaves like a lodge week, and it sits on the same calendar as the single-day work without colliding.
proof
Climbing operations on Brindlechute
Red Desert Adventures
Ask us on the demo and we will introduce you to one of them. We would rather you heard how the ratios behave from a guide service already running it.
Bring us your busiest Saturday
Four guides, mixed ratios, a course mid-week, and a party that wants an alpine objective. We'll put it on one calendar while you watch.